Send Packages

Sending a package is like sending an email with attachments. The Package Actions section might appear on the Home page and/or the Packages page:

To send a package:

On your HOME page, or on the PACKAGES page, click Send Package. The New Package page opens.
Fill in the fields and make selections. See figure and table below for descriptions. Click Send. A copy of the package is saved to your Sent mailbox.
The numbers in the figure designate options that are described in the following table.

Depending on how your organization is configured, and the permissions assigned to you, you might not have all of these options available.

#	Description
1	To: Email addresses of recipients. Separate multiple addresses with a comma. You can add yourself as recipient. If your organization has the Address Book feature configured, click the To, CC, or BCC field and select an address from the contact list.
	From: (not shown in this figure) The From field is available if you have access to another user's mailbox (shared mailboxes is enabled). Click to select a user to be listed as the package sender. Note: Your signature is included in the note by default, even if you select a different user as the package sender. If the From field is not available, the package lists you as the sender.
2	Show CC and BCC adds these fields to the page. Recipients cannot view BCC recipients.
3	Subject Description of the package. Appears in the new package notification email, and identifies the package in package lists.
4	Padlock icon Locked. Note content appears in the package, but not in the new package notification email Unlocked. Note text is included in the new package notification email This option is set by the administrator for the organization. (SETTINGS > Ad Hoc Transfer > Content > Sending Files > Secure the Note).
5	Note Message body. Depending on the organization settings, the note might be optional.
6	Rich Text Editor An HTML rich text editor is available to users of Internet Explorer, Firefox, and Mozilla browsers with JavaScript enabled. You can change the font, size, alignment, and color of the note content, format lists, and include links. If the rich text editor is not available, the Note field is a standard text box. You can enter standard HTML tags. The text box shows plain text; the received message is formatted.
7	Clear Formatting Removes HTML formatting, to facilitate copying content from different sources. This link is available only if the Rich Text Editor is available.
8	Check Spelling Checks the spelling of the package subject and note. Use the left mouse button to make selections. Click Finish to exit the spell checker. Note: The spell checker does not run against notes that contain one or more sequences of characters that are longer than 1,000 characters and are not separated by spaces.
9	Files List the number of attached files that you added. The way you add files depends on whether you have enabled a wizard. If no wizard is enabled, click Choose File or Browse, select a file, and click Upload. For more information, see Upload a File Without the Wizard.
10	Drag and drop or browse for files. Optionally, you can transfer packages using upload wizards. For details, see Upload.
11	Options The options that appear depend on how your organization is configured. If an option has been locked by the administrator, the value appears, but you cannot change it. Secure the note. Enables the note text to be sent securely, only through MOVEit. If unchecked, the note is included in the emailed notification. Delivery Receipt(s). You (the sender) receive a notification email when each recipient of your package reads the package for the first time, and when a recipient downloads a file. If you selected another user in the From: field, both you and the other user receive a delivery receipt. Prevent "Reply All" - Prevents the recipients from replying to all recipients of the package. This can be useful for administrators who want to send information to a large group, but do not group members to message each other. Prevent all replies - Recipients cannot reply to the package. Limit downloads to n per file - Maximum number (n) of times that recipients can download a transferred file. The maximum that you can specify is also shown. Package will expire after n days - Number (n) of days that the package is available to recipients.
12	Preview Shows what your note will look like to recipients. On the Preview page, click Edit to make changes.
13	Check Recipients Verifies that the email address you entered are valid.
14	Save as Draft Saves the package as a draft. You can open it from the Drafts mailbox. Drafts can be edited or sent. After a draft is sent, it is deleted form the Drafts mailbox.
15	Save as Template Saves the package as a template in the Templates mailbox. You can open a template, edit it, and send it. The original template remains unaltered in the Templates mailbox.

Sending a Package to Unregistered Recipients

If you sent a package to an unregistered recipient (that is, recipients that are not MOVEit users) you might be prompted to provide a password. The Provide Password page opens.

On the Provide Password page, make a selection:
- Use Suggested Password
  If you select this option, send the suggested password to the recipient.
- Type Custom Password
  If you select this option, follow the requirements and type a custom password two times. Send this password to the recipient.

Important: You must provide the password to the unregistered recipients, by sending it as a separate email, phone call, FAX, etc.in accordance with your organization's security policy.

Recipient Reconciliation

When the Send button is clicked, MOVEit attempts to reconcile the email address(es) into an existing user, using the following rules:

If two or more users reconcile to the same email address, a page will be presented asking to select the user to send a package to. If only one such user is found, that user will be silently added as a recipient to the package.
If no registered users in the user's address book are found to match the given email address, but a temporary user is found, that temporary user will be silently copied in as the recipient of the package.
In all of the above cases, only users who are active will be selectable as a recipient. If one or more registered or temporary users are found that match the search term, but are not currently active, an error message will be displayed indicating this fact.
If no existing user is found matching the given email address, MOVEit creates a temporary user based on that email address. By default, passwords are automatically generated and emailed to the user, "full names" are initially assumed to be the same as the email address, and the language of the recipient is initially assumed to be the same as the sender.