Web Messaging Lite Help

Preferences

You can change your password and personalize your mail sending, message display, forwarding, and delete options by clicking the Preferences button at the top menu.

• Save. Click this button after you make changes to the user settings, below.

General User Settings

• Full Name. Enter your preferred full name in the text box.
• Reply To. Enter your complete email address in the text box. You can enter a different e-mail address that you want replies to go to.
• Forward To. Enter the email address to which you want all your email automatically forwarded.
  • Example: You can forward messages to your assistant, or to another mailbox besides Inbox by entering the forwarding address as yourUser ID- othermailbox.
  • Example: Capability to forward email to another mailbox and also keep a copy in the original mailbox by preceding the email address with ".," allowing no spaces in between . Example: ".,email@address.com"
• Encoding. Choose one:
  • Unicode (UTF-8).  Choose this character set for multi-language mail. In IMail, this includes English, Chinese Simplified, Chinese Traditional, French, German, Italian, Japanese, or Spanish.  
  • English (US-ASCII). For composing email for English-speaking readers, based on the English alphabet.
  • Western European (ISO-8859-15). For composing email in French, Italian, German, or Spanish.
  • Chinese Traditional (BIG5). For composing email in traditional Chinese.
  • Chinese Simplified (GB2312). For composing email in simplified Chinese.
  • Japanese (ISO-2022-JP). For composing email in Japanese.

Change Password

Note: Passwords must be a minimum of three alphanumeric characters, cannot include spaces, and cannot exceed thirty characters.

• New Password. Enter your new password in the text box.
• Retype Password. Retype the new password in the text box.

Viewing

The following items only apply to standard Web Messaging client.

• Upon login go to: This drop down box gives three alternate selections for login.
  • INBOX - Initial login will open the INBOX message folder.
  • Default Page - Initial login will open the mail folders page, displaying all message folders and sizes. This can be manually accessed by clicking on Email in the folder tree.
• Show Message Preview Pane. Checked by default. This feature will split your message list window, and allow user to preview the selected message below the message list.

  When preview pane is off, the message list window will display more messages, but will required a double click to view a message.

  Note: This control is not used with the low bandwidth template, as it is set to automatically open a message when clicked on.

• Display selection checkboxes in grids. Checked by default. This feature allows selection of a message by use of a checkbox. Unchecked will remove the checkboxes and revert to usage of message highlighting with usage of the shift+ key for blocks of messages, or the ctrl+ for multiple random messages on a page.

  Note: "Check All" will only apply to the currently displayed page.

The following items only apply to the Web Messaging Lite client.

• Upon login go to: This drop down box gives three alternate selections for login.
  1. Default Page - By default the initial login page displays a message showing the number of unread messages. This message is also a link to the user's INBOX if there are new unread messages. This checkbox will skip this page and go to View Mail Folders.
  2. Mail Folders Page - Initial login will open the mail folders page, displaying all message folders.
  3. INBOX - Initial login will open the INBOX message folder.
• Message Click Action. Use the drop down menu for the following two options:
  • View Message in Existing Window
  • View Message in New Window
• Number of items to show per page. Default set to 10. Allows flexibility for users customize page display. If the number is larger than the screen will hold, a scroll bar will appear. When there are more messages to display than the setting, then linked page numbers will display at the bottom of the message folder. The highlighted page will tell you what page you are on.

  If your messages per page is set to a number that higher than what will fit in your web browser window, a scroll bar will appear.

• Maximum To/From characters to display. Default set to 50. To/From is the address displayed in a mailbox folder list. The number set will control the maximum number of characters that will display in the mailbox folder before it truncates the display. This control allows flexibility for users with wide monitors or large font.

  For example, for a user with a wide monitor can set this field to 70 to allow more characters to display. Should the screen display not be wide enough the displayed line will wrap within the text box.

• Maximum Subject characters to display. Default set to 50. Subject is the message subject displayed in a mailbox folder list. The number set will control the maximum number of characters that will display in the mailbox before it truncates the display. This control allows flexibility for users with wide monitors or large font.

  For example, for a user with large font can set this field to 30 to allow fewer characters to display. Should the screen display not be wide enough the displayed line will wrap within the text box.

• "Check All" will check all items across all pages in a mail folder. Unchecked by default. This feature controls checkboxes on a current page or checkboxes for all messages in the mailbox folder.

  When this feature is checked, the "Check All" will mark all messages in the mailbox folder.

  When this feature is unchecked, the "Check All" will check only the messages on the current page.

Composing

• Default New Message Style.
  • HTML. Select this option if you wish to compose your message using features such as bold, italic, underlining, multiple fonts, multiple colors, bullets, numbering, etc.
  • Plain Text. Select this option if you wish to compose your message using no formatting.
• Open Compose In:
  • Same Window. This option lets you compose your message in a new message window that replaces the message list.
  • New Window. This option lets you compose your message in a new message window separate from the message list.
• Save Copy of Outgoing Messages in Sent folder. Choose this option if you wish to keep copies of your messages in the Sent folder.
• Save Recipients by Default. Choose this option if you wish to automatically add recipients to your Contacts when sending new messages.
• Enable Autosuggest for contacts. Choose this option to automatically suggests message recipient names as you type them in the To text box. If the recipient exists in your contacts, a drop down containing the complete name appears.

  *This feature is not available in the lite version of Web Messaging. This control is not used with the Web Messaging Lite, due to the large bandwidth requirement.

Forwarding

• Include original message. Select this check box to include the original message when it is forwarded.
• Include attachments. Select this check box if you want to include the original attachments in your forwarded message.

Replying

• Include original message. Select this check box to include the original message in your reply.

Delete Options

• Move message to deleted folder. Select this option to move deleted messages to the Deleted folder. These messages remain in the folder until you purge them by selecting one or more messages and clicking the Delete button.
• Purge Message. Default setting. Select this option to completely remove deleted messages. Purged messages are deleted from the server and cannot be recovered.
• Confirm Before Delete. Default setting. Select this check box to have IMail ask you to confirm the request before deleting the selected message(s).

Auto Responder

Use this area to set up an automatic response so that each time you receive mail, a prepared message is sent back to the sender. This feature is activated when the Enable check box is checked. Once activated text can be entered in the Message box.

Note: To prevent automatic responses to bulk mailers, an automatic response is not sent if the original message contains the Precedence:bulk header. To prevent automatic responses to list server mailing lists, automatic responses are not sent if the original message contains imailsrv in the mail address.

• Enable. Select the check box to enable the Auto Responder. Clear the check box to disable it.
• Folder. Select INBOX from the list box if you want all incoming mail to activate the automatic response. If you want the automated response to be activated only for any other mailbox folder, select it from the list box.
• After Responding Forward mail to. If, in addition to sending an automatic response, you want to forward incoming messages to another mailbox folder, type the folder name in the text box.
• Message. In the text box, enter the message to be returned to all senders who send mail to the specified mailbox. The first line of the body of the message is used as the subject line for the automatic response.

Signature

A "signature" is a tag that is added to the end of all your messages. For example, you might add a signature that says, "Be sure to visit my new web site." Or, you might prefer to enter your name, phone, and address information. Enter the desired text in the Signature text box. If you do not want to include a signature, leave it blank.

Note: If you use the rich text editor to compose messages and you want to include text formatting on your signature, you can format the signature by adding standard HTML tags to the signature.

Example:
<h4>John Q. Public</h4>
<h5>Phone 706-123-4567<br>
Fax 706-321-7654NOTE. Compare this feature to the Auto Responder feature (which sends an automatic response to each message that's received, regardless of whether or not the sender has already received the automatic response).</h5>

Vacation Message

You can automatically send a vacation message to anyone who sends you mail. This feature is activated when you enter a message in the Vacation Message text box and click Enable. Your vacation message will be sent once to each email address that sends you mail. The email addresses of those who have been sent your vacation message are tracked, to prevent any email address from receiving your vacation message more than once.

Note: Compare this feature to the Auto Responder feature (which sends an automatic response to each message that's received, regardless of whether or not the sender has already received the automatic response).

To send a vacation message

• Enable. Checking this check box will notify each user who sends you mail
• Vacation Message text box allows input only if enabled. This message will be sent once to each user who sends you mail.

To stop sending a vacation message

• Clear the Enable check box.