File Directory

How to get here

Use the User Administration properties to add a new user, user password, set maximum mailbox size and maximum number of mailbox messages, and set other mailbox user properties.

• Domain Name (Official Host Name or OHN). The current domain name used to address mail to the users on the mail domain is displayed. For example, company.com is the domain name in the address john.public@company.com.
• User ID. The unique user ID (user name) for the e-mail account.
• Full name. The user's First Name and Last Name.
• Maximum Mailbox Size. The default maximum size (in bytes, KB, MB, or GB) of all the mailboxes in each user account. If the user's Maximum Mailbox Size is zero, the defaults for the e-mail domain are applied to the user. If the domain's default is also zero, the Maximum Mailbox Size for the user is unlimited. If a new message will cause the total size of all mailboxes in a user's account to exceed the Maximum Mailbox Size value, the mail is returned to the sender.
  
  When the Maximum Mailbox Size value is non-zero, it will override the e-mail domain's default settings. In this case, the 0 value is no longer unlimited for the domain default settings.
• Maximum Mailbox Messages. The default maximum number of messages allowed in each user mailbox. If the user's Maximum Mailbox Messages is zero, the defaults for the e-mail domain are applied to the user. If the domain's default is also zero, the Maximum Mailbox Messages for the user is unlimited.
  
  When the Maximum Mailbox Messages value is non- zero, it will override the e-mail domain's default settings. In this case, the 0 value is no longer unlimited for the domain default settings.
• Directory. Displays the directory where the selected user's mailbox files are saved.
• File Name list. Displays all mailboxes (.mbx) in the user's directory. Other files may also display in the list.  
• Size. Displays the current total size of the all mailboxes in the user's account.
• Created. Displays the date the mailbox file was created.
• Last Accessed. Displays the date the mailbox file was last accessed.
• Last Modified. Displays the date the mailbox file was last modified.
• Delete File. Select a filename(s) in the list, then click Delete to delete a mailbox file.

To rename a user's mailbox (.mbx), user ID (.uid), last login (.in) file, vacation (.ima), or other data file:

1. Click associated link of the file (.mbx), (.uid), (.in), (.ima), or other data file in the File Name list, a pop-up window with the User file name appears.
2. Click Change. After changing the file name in the text box.
3. Click Cancel. To return to File Directory page.

To delete mailbox messages by date:

1. Click a mailbox (.mbx) file in the File Name list, the User File page appears.
2. Click Delete Messages by Date. The Delete Messages By Date page appears.
3. Set options to delete messages:
   • Number of Days box. Messages are deleted automatically when they reach the specified number of days old.
   • Date box. Messages are deleted automatically when they reach the specified date.

Note: There are also two IMail Server utilities available to delete old messages. For more information, see Cleaning the Spool Directory (isplcln.exe) or Deleting Old Messages (immsgexp.exe).