System Default User Settings

How to get here

The System Default User Settings are the default values used for setting the Domain Default User Settings when a new domain is created.

• Default Maximum Mailbox Size. (Unlimited is default value) In the list box, click select Specify size and enter the default maximum size (in bytes, KB, MB, or GB) of all the mailboxes in each user account or select Unlimited mailbox size for each user.

  The following will occur when a users mailbox is over the Max Mailbox Size:

  • All new incoming mail will no longer be received, they will get bounced.
  • New messages can still be sent.
  • Other users sending messages to a users full mailbox will receive a postmaster message stating the user's mailbox is exceeding the allowed limit.
  • When users mailbox is below the Max Mailbox Size, it will begin receiving mail again.

    Important: If you set a size limit for mailboxes, then by default the Disk Space Indicator will be displayed when users log into the Web client. To turn it off, see Managing the Client Disk Space Indicator.

    Note: When the Maximum Mailbox Size value is set to a value other than Unlimited in the user settings, it will override the e-mail domain's default settings. In this case, the unlimited value is no longer unlimited for the domain default settings. For more information, see Adding a New IMail User.

• Default Maximum Messages. (Unlimited is default value) Enter the default maximum number of messages allowed in each user's mailbox.

  Note. When the Maximum Mailbox Messages value is set to a value other than Unlimited in the user settings, it will override the e-mail domain's default settings. In this case, the unlimited value is no longer unlimited for the domain default settings. For more information, see Adding a New IMail User.

• Default Message Encoding. Default message encoding used for sending messages. Default setting is Unicode (UTF-8).
  • Unicode (UTF-8).  Choose this character set for multi-language mail. In IMail, this includes English, Chinese Simplified, Chinese Traditional, French, German, Italian, Japanese, or Spanish.  
  • English (US-ASCII). For composing e-mail for English-speaking readers, based on the English alphabet.
  • Western European (ISO-8859-15). For composing e-mail in French, Italian, German, or Spanish.
  • Chinese Traditional (BIG5). For composing e-mail in traditional Chinese.
  • Chinese Simplified (GB2312). For composing e-mail in simplified Chinese.
  • Japanese (ISO-2022-JP). For composing e-mail in Japanese.

User Options

• Enable Password Change (selected by default). Select to let the user change his/her password in the Web Client.

  Note: Unchecking this feature will disable "Require Password Change in Web Client" and enable "Password Never Expires".

• Password Never Expires. (Not selected by default). Select this checkbox to override the domain level Password Expiration setting, allowing the specified user to never be required to change their password.

  Note: This setting is active only when the domain level Password Expiration is enabled.

  Tip: Password Never Expires will become enabled when "Enable Password Change" is not checked. Not allowing a user to make a password change in effect also forces the password to never expire.

• Require Password Change in Web Client (Not selected by default). This setting when set will require the user to change their password upon the next login.

  Note: The system will automatically uncheck this feature, once the user has changed their password.

  Tip: Require Password Change in Web Client will become disabled when "Enable Password Change" is not checked. Not allowing a user to make a password change in effect also disallows a user to be required to make a password change.

• Account Enabled (selected by default). Select to let the user use the e-mail account remotely through POP3 or IMAP4. You can clear this option to disable the account without changing the user's password or removing him/her from the domain.

• Access Information Services (selected by default). Select to make the user's LDAP information available in the LDAP database. When checked Managed Public Contacts will also create a contact for this user.

  Caution: Clearing the Access Information Services check box permanently deletes the user's information from the LDAP database and prevents distribution of user information via the IMail LDAP service. There is currently no method available to hide information within an OpenLDAP database, except to use this option to clear user information. If you want to show LDAP information for this user after clearing this option, you must add the LDAP information back into the user information.  

• Access LDAP Attributes (selected by default). Select to let the user modify his/her LDAP attributes (name, address, organization, etc.).

• Enable Personal Information Management. Enables the use of Calendaring, Notes and Tasks for the specified user.

  Important: "iclient.config" can control the access of the above tools on a system wide basis only.

  Example:

  To enable Calendaring, and disable Notes and Tasks. The domain level or user level Personal Information Management must be enabled, then modify the following keys in "iclient.config":

  <add value="true" Key="EnableAppointments"/>

  <add value="true" Key="EnableMeetingRequests"/>

  <add value="false" Key="EnableNotes"/>

  <add value="false" Key="EnableTasks"/>

• Enable Ipswitch Instant Messaging. (Only present if Ipswitch Instant Messaging is installed). Select to let the user have access to Instant Messaging. Clear the check box to disable the user's access.

• Add as Ipswitch Instant Messaging User (selected by default, if IMail User DB is in use). Select this check box if the user should also be added to the Instant Messaging Database. If Instant Messaging is set to use the IMail User Database the check box will be automatically set and grayed.

• Enable Web Access. Set by default. Select this feature to allow a user access to the Web Client.

• Enable Microsoft Exchange ActiveSync. Not checked by default. Available for use only with a valid Microsoft Exchange ActiveSync® license. This setting allows a user with a mobile device to synchronize their web client information for e-mail, contacts, calendars, tasks and notes.

  Outlook synchronization is also capable, but requires installing the IMail Collaboration Client. This enables synchronizing e-mail, contacts, calendars, tasks and notes with mobile devices.

  See the Mobile Synchronization Setup for more client help.

  Note: Disabling Microsoft Exchange ActiveSync at the User Property Level will disable synchronization for only the specified user.

  Tip: For a single user to begin using Microsoft Exchange ActiveSync® there are 3 levels that require Microsoft Exchange ActiveSync® to be enabled: 1) System level, 2) Domain level (see Domain Properties) and 3) the User level (See User Properties).

• List Administrator Permissions (not checked default). Select to let a user add, modify, or delete any list server mailing list on the mail domain(s) he or she has List Administrator permissions to.
• Domain Administrator Permissions (not checked default). Select to let a user add, modify, or delete users and aliases (except program aliases) on the mail domain (host) he or she has domain administrator permission to.
• System Administrator Permissions (not checked default). Select to let a user have full administration capabilities with all IMail features and options. System Administrators have Domain Administrator and List Administrator permissions.

Save. Click to save your settings.