Alias Administration

An e-mail alias is an alternative for a user's e-mail address, a group of user's e-mail addresses, or an application that performs additional e-mail functions. An e-mail alias looks like an e-mail address, but it is a name defined within an e-mail domain to represent a logon name. Therefore more than one e-mail alias may refer to a POP3 account. IMail Server supports the following alias types:

To comply with the Internet mail RFC specifications, you must have a postmaster alias so Internet mail users can send mail to postmaster@your_domain_name. IMail Server automatically sets up the postmaster alias to point to the root account. You can change the postmaster alias to point to a different mail account.

You can create aliases one at a time in the IMail Administrator or you can add a batch of aliases at one time. For more information about adding aliases with a batch file, see Adding an Alias (addalias.exe). If you plan to add a group alias, you can prepare a text file before you add the group alias. Enter all the mail addresses you want to include in the group into a text file; enter one address per line followed by a carriage return. Place the file in the host directory.

If you plan to create a program alias, copy the application to the IMail Server system. You can also use a .bat file to store the commands you want to use. (In this case, the program alias will point to the .bat file, making it easy to edit the .bat file at any time without having to change the program alias.)

Note: Alias names are limited to 45 characters and must be created from the character set of A- Z, a-z, 0-9, - (hyphen), and _ (underscore). The name cannot contain spaces and must be unique for this mail host.

Aliases display as follows:

Domain: Shows the current selected domain. From the drop down you can pick any of the domains available to this administrative user account.

Search. Requires entering a minimum of two characters, and the search will automatically begin narrowing the list of users. The search assumes a wildcard automatically after the characters entered. Search target includes both the "Username" and "Full Name" columns as criteria for search selection.

Caution: Search requires a minimum of two characters for the search process to begin.

Note: Column Titles when clicked will sort the user list for the current session only. Refreshing the page will reset to Username sorting. Example. Clicking on the "Disabled" column heading twice will sort all the disabled users to the top of the page.

Search box. Enter an alias name that you want to search for in the list of available aliases, then click Search.

Alias List

Name list. Click an alias name to modify an alias. Click or to sort the list.
Note: You cannot change the alias type; for example, you cannot change a Standard alias to a Group alias. If you want to use an existing alias name for another type of alias, delete the existing alias and create a new alias of the desired type. The exception to this rule is that a standard alias will automatically be converted to a Group alias if more than five users are added to it.
Type. This column lists the type of alias: program, group, standard, beeper, or pager.
Enable Archiving. For Administrators using Mail-box Archiving (Must be enabled on System Settings and Domain Properties page), this feature gives capability to enable/disable archiving by alias.
Resolves To. This column lists the originating program, group, or standard, beeper, or pager for which the alias was created.

Add. Click Add to create a new alias name on IMail Server. For more information, see Adding an Email Alias.

Edit. To edit an aliases, first select, then click Edit.

Delete. Select an alias that you want to delete from the Alias name list, then click Delete to delete the alias.

Related Topics

Adding an E-mail Alias

Creating "nobody" Alias