System Default Web Client User Options

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The IMail Administrator has the capability to globally set most default Web Client User Options for all new users.

General Options

• Display compose shortcut on menu bar. Checked by default. Unchecking this option will remove the Compose New Message button from the main menu and place it under the Action menu dropdown.

Receiving Options

• New Mail Check Frequency. Default setting is 10 minutes. Allows the user to define how often their mailbox's are checked for new messages.
• Only check for new messages in the Inbox. Default setting is unchecked. For users with large mailboxes and only receive Inbox mail messages. This feature can save computer processing time, for user's that do not receive messages to other sub-folders.
• Enable new messages notification pop-up. Default setting is checked. This feature controls the small brief notification pop-up when new messages arrive.
• Make the browser tab text blink when new messages arrive. Checked by default. This feature allows the user to control the number of blinks when a new message arrives.
  • Number of times to blink the text. By default the browser tab will blink 5 times. This feature allows the user to control the number of blinks when a new message arrives.
• Play a sound when new messages arrive. Set by default. This feature allows the user to turn the sound off when new messages arrive.

Viewing Options

• Reading Pane Location: Default setting is "Below". This drop down box allows customizing how to display the message to the user.

  Note: Beside and Below will split your message list window, and allow previewing of the selected message within the same tab.

  • None. Selection of a message will open a new tab for message preview.
  • Beside. Selection of message will open to the right of the message list, within the same tab for message preview.
  • Below. Selection of message will open below the message list for message preview.
• Paging Style. Set to Next, Previous and Numeric Pages by Default. This option allows a multitude of paging options. Select one to best suit your need.
• Paging Location. Set to Bottom by default. This option controls the display of the paging location on the message list.
  • Top
  • Bottom
  • Top and Bottom

• Number of Items Per Page. Set to 10 by default. This controls the number of messages to display per page of your message list before paging. A scroll bar will appear when page overflows.
• Paging Always Visible. Not checked by default. This option controls the paging display. Unchecked, the paging will not display when only one page of messages are present.
• Display Text Alongside Paging Buttons. Not checked by default. This option controls the display for the total message count located to the right of the paging control.
• Enable Selection Checkbox In Message List. Checked by default. This feature allows selection of a message by use of a check boxes. Unchecked this checkbox will revert to usage of message highlighting with usage of the shift+ key for blocks of messages, or the ctrl+ for multiple random messages on a page.

  Note: For existing users before who have a saved user preferences file, the check box option will be turned off. For existing users that have never saved their preferences, they will be treated as a new user with the check box option turned on.

  Important: "Check All" will only apply to the currently displayed page for the standard web client.

• Show Column Filtering Upon Load. Not checked by default. This will add search filtering capability to the mailbox being displayed. Click on the filter icon to fine tune and narrow your message search.

• Display Embedded Images as Attachments. Not checked by default. Embedded images within a message take up a lot of your email storage space and take longer to load for viewing. Checking this option will make all embedded images as mail attachments.

• Enable image suppression in messages. Checked by default. This feature will suppress images for all messages. Once the link has been clicked, the images will always display when the message is selected. A link will appear at the top of the message display.

  Note: Once this link is clicked, the images will always display when the message is selected.

• Enable Javascript suppression in messages. Checked by default. This feature when checked will search all messages and disable any javascript encountered.

  Note: Your IMail Administrator may have made this setting a mandatory requirement for all your mail messages, in which the Enable image suppression and Enable Javascript suppression will not display as user options.

Composing Options

• Send Messages As Plain Text By Default. Not checked by default. HTML is the default setting to compose your messages. Includes many features such as bold, italic, underlining, multiple fonts, multiple colors, bullets, numbering, etc. Checking this option will compose your message using no formating.
• Show the CC Field By Default. Checked by default. Select this checkbox to always display the CC field when composing a new message.
• Show the BCC Field By Default. Not checked by default. Select this checkbox to always display the BCC (Blind Copy) field when composing a new message.
• Save a copy of the Message in the Sent Folder. Checked by default. Choose this option if you wish to keep copies of your messages in the Sent folder.
• Automatically add recipients as contacts. Not checked by default. Choose this option if you wish to automatically add recipients to your Contacts when sending new messages.

• Enable Recipient Auto-Suggestion. Checked by default. Choose this option to automatically suggest message recipient names as you type them in the "To" text box when writing a new message. If the recipient exists in your contacts, a drop down containing the complete name appears.

  Note: This feature is not available in the Lite Client, due to the large bandwidth requirement.

• Include Recipient Groups in Auto-Suggestion. Checked by default. This option when selected will include contact groups for selection from the "To" text box when writing a new message.
• Show a warning before sending messages with a blank subject. Checked by default. This option controls the warning pop-up when a message is sent without a subject.
• Show a warning before sending messages that contain attachment words but have no attachment. Checked by default. This option is designed to assist in reminding users when a document contains references of an attachment, when an attachment does not exist.
• Auto-Save To Draft Frequency. Default is 10 minutes. This option controls the message auto-saving to drafts feature. This number is the amount of minutes between each save to drafts when composing a message.

  Note: To turn Auto-Save off completely, set the Auto-Save To Draft Frequency to zero.

Forwarding Options

• Include Original Message When Forwarding. Checked by default. This check box will include the original message when forwarded.
• Include Original Attachments When Forwarding. Checked by default. This check box will include the original attachments when forwarded.
• Include Signature When Forwarding. Checked by default. This option will insert the user's signature when forwarding.

Replying Options

• Include Original Message When Replying. Checked by default. This check box will include the original message in your reply.
• Include Original Attachment When Replying. Unchecked by default. This will include all original attachments when replying.
• Include Signature When Replying. Checked by default. This option will insert the user's signature when replying.

Deleting Options

• Show a Confirmation dialog before Deleting Messages. Set by default. Select this check box to have a request for confirmation before deleting the selected message(s).
• Deleting. Radio button options.
  • Upon deletion, move messages to the Deleted folder. Set by default. Select this option to move deleted messages to the Deleted folder. These messages remain in the folder until you purge them by selecting one or more messages and clicking the Delete button.
  • Upon deletion, purge messages from the system. Select this option to completely remove deleted messages. Purged messages are deleted from the server and cannot be recovered.

Reporting Options

The Spam Reporting tab is only available for email customers with IMail Premium Servers. Customers with IMail Standard Servers will not display this tab option.

• Show a confirmation dialog before reporting messages. Checked by default. This option ask for a confirmation before reporting the message as spam.

Spam Reporting Options (select one)

• After reporting, do nothing to message. This option will report the message as spam and will be delivered to your Inbox as regular mail.
• After reporting, delete message. Set by default. This option will report the message as spam and then delete the message.
• After reporting, move message. Default is Spam. This option will report the message as spam and then move your message to another folder. If no folder is selected a default Spam folder will be created. Select from the drop down text box to move your spam messages to an alternate mail folder.

  Note: When a mail folder is not selected from the drop down text box, then a Spam folder will be created after saving.

Contact Options

• Default List Sort. Set to Display Name by default. This option controls the sort option for your contacts when initially displayed.

Calendaring Options

• Show a confirmation dialog before deleting appointments and tasks. Set by default. Unchecking this option will suppress the confirmation prompt when deleting calendar appointments and tasks.

• Enable Reminders. Set by default. Unchecking this option will suppress all calendar reminders.

• Day Start Time. Set to 5am by default. This option controls the actual start time of the day to display on the Day Calendar.
• Day End Time. Set to 10pm by default. This option controls the actual end time of the day to display on the Day Calendar.

  Note: Click Show 24 Hours to display (located at bottom of page of the Day Calendar) all hours of the day on the Day Calendar.

• Workday Start Time. Set to 8am by default. This option controls the work day start time by setting a darker contrast on the Day Calendar.
• Workday End Time. Set to 5pm by default. This option controls the work day end time by ending the darker contrast on the Day Calendar.
• Minutes per Row. Set to 30 minutes by default. This option controls the number of minutes between each displayed row.
• Number Of Days to Display in Multi-Day. Set to 3 by default. This option control the total number of days to display when using the Multi-Day function. An option found in the top right corner of the main Calendar page.
• First Day of the Week. Default is Automatically Determined. This option controls which day of the week to display for the week. (e.g. United States uses Sunday as the first day of the week)
• Initial View. Default is Day. This option controls the initial calendar view when tab is displayed. Options are Day, Week or Month.

Save. To save any changes made.