Adding an IMail User

How to get here

Use the User Properties to change a user's settings, such as: user password, user ID, maximum mailbox size and maximum number of mailbox messages, add user to Collaboration, and change other user mailbox properties.

• Domain Name (Official Host Name or OHN). The current domain name used to address mail to the users on the mail domain is displayed. For example, company.com is the domain name in the address john.public@company.com.
• Domain Name(OHN). This clickable link displays only for existing users. This link will take you to the Domain Properties page.
• Username. Enter a unique user ID (user name) for the email account. User IDs are limited in length to 1 to 30 characters and must be created from alphanumeric characters. The User ID cannot include spaces and must be a unique name within the domain to which you are adding the user.
• Full Name. Enter the user’s First Name and Last Name.

  Note: Updating the Full Name within the Web Client will create a Display Name within the users "preferences.config" file, and will not update the Web or Console Administration Full Name. Once a Display Name has been created in the "preferences.config" file, updates from the Web or Console Administration will no longer update the Web Client Full Name. See User Impersonation for updating a user's Web Client Full Name.

• Password. Enter a new password. Passwords are limited in length to 3 to 30 alphanumeric characters and cannot include asterisks.
• Confirm Password. Enter the user password a second time to confirm the password.
• Maximum Mailbox Size. (Unlimited is default value) Enter the default maximum size (in bytes, KB, MB, or GB) of all the mailboxes in each user account. If the user's Maximum Mailbox Size is unlimited, the defaults for the e-mail domain are applied to the user. If the domain's default is also unlimited, the Maximum Mailbox Size for the user is unlimited. If a new message will cause the total size of all mailboxes in a user's account to exceed the Maximum Mailbox Size value, the mail is returned to the sender.
  When the Maximum Mailbox Size value is a value other than Unlimited, it will override the e-mail domain's default settings. In this case, the unlimited value is no longer unlimited for the domain default settings.
• Maximum Mailbox Messages. (Unlimited is default value) Enter the default maximum number of messages allowed in each user account. If the user's Maximum Mailbox Messages is unlimited, the defaults for the e-mail domain are applied to the user. If the domain's default is also unlimited, the Maximum Mailbox Messages for the user is unlimited.
  When the Maximum Mailbox Messages value is a value other than Unlimited, it will override the e-mail domain's default settings. In this case, the unlimited value is no longer unlimited for the domain default settings.

  Note: If the Max Mailbox Messages option is set to 5, and the user's main mailbox already has five messages stored, then the next message sent to the user's main mailbox is bounced. However, if the next message is sent to a sub-mailbox instead, the message is delivered as long as there are less than five messages currently stored in the sub-mailbox.

• Encoding. Default message encoding used for sending messages. Default setting is Unicode (UTF-8).
  • Unicode (UTF-8).  Choose this character set for multi-language mail. In IMail, this includes English, Chinese Simplified, Chinese Traditional, French, German, Italian, Japanese, or Spanish.  
  • English (US-ASCII). For composing e-mail for English-speaking readers, based on the English alphabet.
  • Western European (ISO-8859-15). For composing e-mail in French, Italian, German, or Spanish.
  • Chinese Traditional (BIG5). For composing e-mail in traditional Chinese.
  • Chinese Simplified (GB2312). For composing e-mail in simplified Chinese.
  • Japanese (ISO-2022-JP). For composing e-mail in Japanese.

User Options

• Enable Password Change (selected by default). Select to let the user change his/her password in Web Messaging.
• Account Enabled (selected by default). Select to let the user use the e-mail account remotely through POP3 or IMAP4. You can clear this option to disable the account without changing the user's password or removing him/her from the domain.
• Require Password Change in Web Client (Not selected by default). This setting when set will require the user to change their password upon the next login.

  Note: The system will automatically uncheck this feature, once the user has changed their password.

• Access Information Services (selected by default). Select to make the user's LDAP information available in the LDAP database.

  Caution: Clearing the Access Information Services check box permanently deletes the user's information from the LDAP database and prevents distribution of user information via the IMail LDAP service. There is currently no method available to hide information within an OpenLDAP database, except to use this option to clear user information. If you want to show LDAP information for this user after clearing this option, you must add the LDAP information back into the user information.  

• Access LDAP Attributes (selected by default). Select to let the user modify his/her LDAP attributes (name, address, organization, etc.).
• Enable Personal Information Management. Enables the use of Calendaring, Notes and Tasks for the specified user.

  Important: "iclient.config" can control the access of the above tools on a system wide basis only.

  Example:

  To enable Calendaring, and disable Notes and Tasks. The domain level or user level Personal Information Management must be enabled, then modify the following keys in "iclient.config":

  <add value="true" Key="EnableAppointments"/>

  <add value="true" Key="EnableMeetingRequests"/>

  <add value="false" Key="EnableNotes"/>

  <add value="false" Key="EnableTasks"/>

• Enable Ipswitch Instant Messaging. (Only present if Ipswitch Instant Messaging is installed). Select to let the user have access to Instant Messaging. Clear the check box to disable the user's access.
• Enable Web Access. Select to let a user access his/her IMail Web Messaging client.

• Enable Archiving. This check box allows the IMail Administrator the control to enable/disable specific users for message archiving.

  Tip: The System Setting and Domain Archiving must be enabled for Mail-box Based Archiving for user-level Archiving to be disabled/enabled.

  Tip: For existing domains with users requiring disabling/enabling for archiving, use the Console Administrator bulk-edit feature. Simply select necessary users on the Users page, and click edit. Any modifications made will update only the selected users.

  Note: Disabling Archiving at the domain-level will override all user-level settings.

• Enable Microsoft Exchange ActiveSync. Checked by default. Setting allows a user with a mobile device to synchronize with their web client information for e-mail, contacts, calendars, tasks and notes.

  Outlook synchronization is also capable, but requires installing the IMail Collaboration Client. This enables synchronizing e-mail, contacts, calendars, tasks and notes with mobile devices.

  See the Mobile Synchronization Setup for more client help.

  Note: Disabling Microsoft Exchange ActiveSync at the User Property Level will disable synchronization for only the specified user.

  Tip: For a single user to begin using Microsoft Exchange ActiveSync® there are 3 levels that require Microsoft Exchange ActiveSync® to be enabled: 1) System level, 2) Domain level (see Domain Properties) and 3) the User level (See User Properties).

• List Administrator Permissions (not checked default). Select to let a user add, modify, or delete any list server mailing list on the mail domain(s) he or she has List Administrator permissions to.
• Domain Administrator Permissions (not checked default). Select to let a user add, modify, or delete users and aliases (except program aliases) on the mail domain (host) he or she has domain administrator permission to.
• System Administrator Permissions (not checked default). Select to let a user have full administration capabilities with all IMail features and options. System Administrators have Domain Administrator and List Administrator permissions.

Adding to Lists and Groups

• Subscribe to Lists. Select the domain's list(s) from the list box to which the user wants to subscribe.
• Add to Group Aliases. Select the domain's group alias(es) from the list box to which the user wants to belong.

Save. Click to save your settings.

Cancel. Click Cancel to exit without saving changes.

Related Topics

Creating Public Mailboxes

Managing Mailboxes

Adding Users Using Adduser.exe

Full Mailbox Notification

Customizing the Notification Message