Creating Meeting Requests

Calendaring allows a user to send emails for requesting a user to attend a meeting or event. When a meeting request is sent to someone, they will receive an email containing all of the information regarding the event, similar to the Outlook request.

Creating a Meeting Request

1. From the Main page select the link for Calendars. Next, select the specific Calendar for the Meeting Request.
2. From the List Actions dropdown select Create Meeting Request, a new page will display the dialog for a new Meeting Request.
3. Upon completion of entering all meeting request information below, click Send.
4. This will generate the appropriate email to all users being asked to attend your Meeting.

Enter Meeting Request Information

• Make this a meeting request. This option will be checked when accessed via the List Action > Create Meeting Request.
• "Required". Click this button to open the Contacts dialog to add email addresses for the New Meeting Requests, or enter the email address(es) manually.
• "Optional". Click this button to add contacts that are for users that have the option to attend but is not required to attend. or manually enter the email address(es).

• Subject. Required. Enter a description for the appointment into the Subject field.

• Location. Optional. Enter location of meeting.

• Calendar. Default set to personal calendar. This drop down allows an appointment to be created within a different calendar.

  Tip: Action > Manage User Options > Calendaring > Default Calendar allows you to control the default calendar setting.

• Status. Used by IMail Collaboration users, sharing calendars.
  • Free.
  • Tentative.
  • Busy.
  • Out of Office.
  • Canceled.

• All Day Event. Not checked by default. Option to set an appointment takes uses the full day.
  • Start. Specify a date and time for the appointment using the drop-down menu.
  • End. Specify date and time appointment will end using the drop-down menu.
  • Duration. Length of appointment.

• Reminder. Set By default. This option will not display when the user option for disabling reminders has been activated. This option controls the reminder generated for the appointment 15 minutes prior to its start. If you do not wish to be reminded, uncheck the Reminder checkbox. If you want to be reminded earlier than 15 minutes prior to the start of the appointment, select a different number of minutes from the reminder drop down.

• Make this private. Not checked by default. This option allows an appointment to not display with your shared users.

• Make this a recurring appointment. Check this option to display all the possible recurring cycles.
  • Recurrent Pattern. Select Daily, Weekly, Monthly or Yearly.
  • Range of Recurrence. Select when the recurring appointment should end.

Related Topics

About Meeting Requests

Updating Meeting Requests

Canceling a Meeting Request