Exporting Contacts from Outlook

To export your Outlook Contacts for importing into the IMail Web Client, requires use of Outlook's Import and Export Wizard using "Map Custom Fields". It is necessary that the ".csv" file generated match the exact column order as specified below, to allow correct import into the IMail Web Client.

It is recommended to use the Web Client for exporting, to avoid the mapping of custom fields, as the IMail Web Client automatically generates a ".csv" file in the proper format to import into another user's contacts.

To Export Your Contacts From Outlook using a CSV File Format

• From Outlook select File > Import and Export.
• This will open the Import and Export Wizard. Select "Export to a File". Click "Next".
• Select "Comma Separated Values" either DOS or Windows. Click "Next".
• Select the Contacts folder to be exported. Click "Next".
• Select the file name and location where to save the exported file. Click Next.
• Click on Map Custom Fields. It is recommended to Clear the Map on the right window and follow the order of the columns as listed below.

Note: Not all column names will match up exactly, for example "Nickname" is not found in Outlook 2007. The key to the "csv" file is that there is a place holder for each column to keep all data in the correct order. Select a field name that is similar or one that is not being used.

Caution: It is very important that the following column order be followed. Not adhering to the order will import data into the wrong fields.

Column Title

Display Name

Title

First Name

Middle Name

Last Name

Suffix

Nickname

Email Address

Email Address 2

Email Address 3

Website / Webpage

Instant Messaging Address

Spouse / Partner

Birthday

Anniversary

Company Name

Job Title

Department

Office

Manager's Name

Assistant's Name

Profession

Home Phone

Mobile Phone

Business Phone

Business Fax

Other Phone

Home Street

Home City

Home State / Province

Home Zip / Postal Code

Home Country / Region

Business Street

Business City

Business State / Province

Business Zip / Postal Code

Business Country / Region

Other Street

Other City

Other State / Province

Other Zip / Postal Code

Other Country / Region