Defining User Preference Settings

You can change your password and personalize your mail sending, message display, forwarding, and delete options by clicking Preferences at the bottom of the folder tree.

• Save. Click this button after you make changes to the user settings, below.

General User Settings

• Full Name. Enter your preferred full name in the text box.
• Reply To. Enter your complete email address in the text box.
• Forward To. Enter the email address to which you want all your email automatically forwarded.
  • For example, you can forward messages to your assistant, or to another mailbox besides Inbox by entering the forwarding address as yourUser ID- othermailbox.
  • Capability to forward email to another mailbox and also keep a copy in the original mailbox by preceding the email address with ".," allowing no spaces in between . Example: ".,email@address.com"
• Show Message Preview Pane. Click the check box if you want to view your message in the preview pane. Clear the checkbox if you want to view your message in a new browser window.

Note: If you choose to show the message preview, message summaries will include a Preview pane that shows the first few lines, including From, To, Date, and Subject and the initial lines of the message. The message preview appears on the same page as the folder and message lists and Inbox.

Change Password

• New Password. Enter your new password in the text box.

Note: Passwords must be a minimum of three alphanumeric characters, cannot include spaces, and cannot exceed thirty characters.

• Retype Password. Retype the new password in the text box.

Composing

• Default Message Encoding. Choose one:
  • Unicode (UTF-8).  Choose this character set for multi-language mail. In IMail, this includes English, Chinese Simplified, Chinese Traditional, French, German, Italian, Japanese, or Spanish.  
  • English (US-ASCII). For composing email for English-speaking readers, based on the English alphabet.
  • Western European (ISO-8859-15). For composing email in French, Italian, German, or Spanish.
  • Chinese Traditional (BIG5). For composing email in traditional Chinese.
  • Chinese Simplified (GB2312). For composing email in simplified Chinese.
  • Japanese (ISO-2022-JP). For composing email in Japanese.
• Default New Message Style.
  • HTML. Select this option if you wish to compose your message using features such as bold, italic, underlining, multiple fonts, multiple colors, bullets, numbering, etc.
  • Plain Text. Select this option if you wish to compose your message using no formatting.
• Open Compose In:
  • Same Window. This option lets you compose your message in a new message window that replaces the message list.
  • New Window. This option lets you compose your message in a new message window separate from the message list.
• Save Copy of Outgoing Messages in Sent folder. Choose this option if you wish to keep copies of your messages in the Sent folder.
• Save Recipients by Default. Choose this option if you wish to automatically add recipients to your Contacts when sending new messages.
• Enable Autosuggest for contacts. Choose this option to automatically suggests message recipient names as you type them in the To text box. If the recipient exists in your contacts, a drop down containing the complete name appears.

Note. If you have numerous contacts, this feature may take some time.

Forwarding

• Include original message. Select this check box to include the original message when it is forwarded.
• Include attachments. Select this check box if you want to include the original attachments in your forwarded message.

Replying

• Include original message. Select this check box to include the original message in your reply.

Delete Options

• Move message to deleted folder. Default setting. Select this option to move deleted messages to the Deleted folder. These messages remain in the folder until you purge them by selecting one or more messages and clicking the Delete button.
• Purge Message. Select this option to completely remove deleted messages. Purged messages are deleted from the server and cannot be recovered.
• Confirm Before Delete. Default setting. Select this check box to have IMail ask you to confirm the request before deleting the selected message(s).

Auto Responder

Use this area to set up an automatic response so that each time you receive mail, a prepared message is sent back to the sender. This feature is activated when the Enable check box is checked. Once activated text can be entered in the Message box.

Note: To prevent automatic responses to bulk mailers, an automatic response is not sent if the original message contains the Precedence:bulk header. To prevent automatic responses to list server mailing lists, automatic responses are not sent if the original message contains imailsrv in the mail address.

• Folder. Select INBOX from the list box if you want all incoming mail to activate the automatic response. If you want the automated response to be activated only for any other mailbox folder, select it from the list box.
• Enable. Select the check box to enable the Auto Responder. Clear the check box to disable it.
• After Responding Forward mail to. If, in addition to sending an automatic response, you want to forward incoming messages to another mailbox folder, type the folder name in the text box.
• Message. In the text box, enter the message to be returned to all senders who send mail to the specified mailbox. The first line of the body of the message is used as the subject line for the automatic response.

Signature

A "signature" is a tag that is added to the end of all your messages. For example, you might add a signature that says, "Be sure to visit my new web site." Or, you might prefer to enter your name, phone, and address information. Enter the desired text in the Signature text box. If you do not want to include a signature, leave it blank.

Note: If you use the rich text editor to compose messages and you want to include text formatting on your signature, you can format the signature by adding standard HTML tags to the signature. For example:
<h4>John Q. Public</h4>
<h5>Phone 706-123-4567<br>
Fax 706-321-7654</h5>  

Vacation Message

You can automatically send a vacation message to anyone who sends you mail. This feature is activated when you enter a message in the Vacation Message text box and click Enable. Your vacation message will be sent once to each email address that sends you mail. The email addresses of those who have been sent your vacation message are tracked, to prevent any email address from receiving your vacation message more than once.

Note: Compare this feature to the Auto Responder feature (which sends an automatic response to each message that's received, regardless of whether or not the sender has already received the automatic response).

To send a vacation message

• Enable. Checking this check box will notify each user who sends you mail
• Vacation Message text box allows input only if enabled. This message will be sent once to each user who sends you mail.

To stop sending a vacation message

• Clear the Enable check box.