Overview

Files are stored in MOVEit folders, which are stored in the Root folder for an Organization. The Root folder is created when an organization is created. General use, or "shared" folders, can be created by the Administrator. Folder features include:

• Root folder - The Administrator can set any permissions for the Root folder, and folder permissions can be propagated to subfolders. The Administrator can allow uploads to and downloads from the Root folder, and can allow recursive downloads of first-level folders (those folders that are subfolders of the root folder) in the MOVEit web interface. Users can copy existing folders and files to the root folder.
• General use folders - Administrators can set up their own directory structures to collect files from and distribute files to a variety of users and groups. In previous versions of MOVEit, the "Distribution" folder was created by the install and was a restricted folder type. With version 6.5 or later of MOVEit, administrators can set up any folder, under the Root folder, or use the Root folder itself as a shared folder.

  Note: If you upgraded from a previous MOVEit version, the Distribution folder remains in place. As before, the Distribution folder can be renamed.

• Virtual folders - A Virtual folder is a folder that links to another real folder in the MOVEit folder tree, allowing a user to see the contents of the target folder in a different location. By creating a virtual folder, you can make an existing folder available to a user, without allowing access to the target folder's parent folder or subfolders. For example, you can create a virtual folder named Images in the user's home folder that points to the target folder /Tools/Images. This virtual folder would appear to a user as /Home/UserID/Images and would appear to the user to contain the contents of /Tools/Images. Virtual folders appear in a folder listing with a blue folder icon.
• User Home folders - A User Home folder is, normally, the folder that the user gets to navigate to and upload to by default. The user home folder can be set by the default setting for the organization, or can be set by the Administrator to any folder, provided it is not a restricted type, in the organization. For more information about setting up user home folders, see "Adding a User" in the Web Interface - Users - Overview topic. By default, each user has an individual home folder that is created within the top-level Home folder for the organization. The permissions given to owners of home folders can vary by organization, but often an owner is allowed to read and write to their home folder, as well as receive notifications if someone uploads a file to their home folder.

Restricted Folders

Restricted folders are created by the MOVEit installation, and can be one of following types:

• Archive - The Archive folder contains folders in which various archived materials are kept. The Logs subfolder collects log extracts automatically generated before online logs are purged. The Packages subfolder collects package archives automatically generated before attached files are purged.
• WebPosts - Webpost folders are used to collect data posted from various non-MOVEit web forms by anonymous users. MOVEit offers online preview and individual or collective extraction of these posts as CSV or XML files.
• AS2 - AS2 folders collect incoming messages and MDNs from AS2 trading partners. (Read more in "Advanced Topics - AS2 and AS3".)

These folders are displayed at the "root" level when someone clicks on the "Folders" link on the left side of the page. If a Distribution folder was created, it is also displayed. Archive, WebPosts, and AS2 folders are displayed with an orange folder icon to indicate their "restricted access" status.

SubFolders List

Within most folders (except Archive Webposts, and AS2 folders), there can be one or more subfolders. These folders are displayed with counts of subfolders and files in that folder. (New file counts are also displayed here.)

The "Add Folder" link at the bottom of the list allows the user to add a new subfolder to the current folder.

The "Add Virtual" link lets the user add a new virtual folder as a subfolder to the current folder.

The "Permissions and Settings" link appears at the bottom of the list in a folder, and allows administrators to change the settings of the folder and propagate those changes to any subfolders in the folder.

Because there may be many folders on the system, the list of folders will be limited to a configurable number per page (Settings-Appearance-Display-Max List Counts). Page navigation links will be provided if the number of folders exceeds this limit. The value is configurable in the Account Options page. Links to add and delete subfolders may also be visible, depending on your current privileges.

Adding a Folder

Upon clicking the "Add Folder" link, the user will be taken to the Add New Folder page. Here, the user will be prompted to enter a name for the new folder. If the parent folder is not a root folder, the user will also be prompted to decide how the new folder should inherit any explicit permissions from the parent. Most other folder settings will be automatically copied from the parent to the new folder.

The three inheritance options are:

• Always inherit from parent: This option turns on the Inherit Access From Parent option on the new folder. This will cause the new folder to inherit existing and future explicit permissions from the parent.
• Copy from parent but do not inherit future changes from parent: This option causes the existing explicit permissions on the parent folder to be copied to the new folder, but does not turn on the Inherit Access From Parent option. This will cause the new folder to inherit existing explicit permissions from the parent, but not be affected by future changes to the parent's permissions.
• Clear and do not inherit future changes from parent: This option causes the new folder to be created without copying any permissions from the parent, and without turning on the Inherit Access From Parent option.

Adding a Virtual Folder

A Virtual folder is a folder that links to another real folder in the MOVEit folder tree, allowing a user to see the contents of the target folder in a different location.

Click the "Add Virtual" link to open the Add New Virtual Folder page.

• Name: Enter a name for the new folder.
• Permissions: The three inheritance options are the same as described above for a normal folder.
• Target: This option shows the available folders (for the current user, based on permissions) which can be selected as the target for the virtual folder. The contents of the target folder will appear in the folder tree under the folder name selected for the virtual folder. (For performance reasons, if the current user is an admin user, the virtual folder will instead show a link to the target folder.) Navigation of the target folder and any subfolders will be relative to the virtual path.

  Note: To create a virtual folder, the current user needs to have administrative permissions on the target folder. Also, "Subs" permissions are required in the folder where the virtual folder is created.

Folder View

When a user "pulls up" or "opens" a folder, he or she will see a folder view which consists of one or more of the following:

• A list of subfolders and/or files.
• Links to add a new subfolder or virtual folder.
• Buttons for the actions that can be performed on a file or folder (such as Move, Copy, Delete).
• A link to Edit permissions and settings (if the user has adequate permissions to do so).
• An Upload A File Now section (if enabled in the Display settings).