Adding an IMail User
How to get hereUse the User Administration properties to add a new user, user password, set maximum mailbox size and maximum number of mailbox messages, and set other user mailbox properties.
- Domain Name (Official Host Name or OHN ). The current domain name used to address mail to the users on the mail domain is displayed. For example, company.com is the domain name in the address john.public@company.com.
- Username. Enter a unique user ID (user name) for the e-mail account. User IDs are limited in length to 1 to 30 characters and must be created from alphanumeric characters. The User ID cannot include spaces and must be a unique name within the domain to which you are adding the user.
- Full name. Enter the user's First Name and Last Name.
- Password. Enter a user password. Passwords are limited in length to 3 to 30 alphanumeric characters and cannot include asterisks.
- Confirm Password. Enter the user password a second time to confirm the password.
- Maximum Mailbox Size. (Unlimited is default value) Enter the default maximum size (in bytes, KB, MB, or GB) of all the mailboxes in each user account. If the user's Maximum Mailbox Size is unlimited, the defaults for the e-mail domain are applied to the user. If the domain's default is also unlimited, the Maximum Mailbox Size for the user is unlimited. If a new message will cause the total size of all mailboxes in a user's account to exceed the Maximum Mailbox Size value, the mail is returned to the sender.
When the Maximum Mailbox Size value is a value other than Unlimited, it will override the e-mail domain's default settings. In this case, the unlimited value is no longer unlimited for the domain default settings. - Maximum Mailbox Messages. (Unlimited is default value) Enter the default maximum number of messages allowed in each user account. If the user's Maximum Mailbox Messages is unlimited, the defaults for the e-mail domain are applied to the user. If the domain's default is also unlimited, the Maximum Mailbox Messages for the user is unlimited.
When the Maximum Mailbox Messages value is a value other than Unlimited, it will override the e-mail domain's default settings. In this case, the unlimited value is no longer unlimited for the domain default settings.Note: If the Max Mailbox Messages option is set to 5, and the user's main mailbox already has five messages stored, then the next message sent to the user's main mailbox is bounced. However, if the next message is sent to a sub-mailbox instead, the message is delivered as long as there are less than five messages currently stored in the sub-mailbox.
- Encoding. Default message encoding used for sending messages. Default setting is Unicode (UTF-8).
- Unicode (UTF-8). Choose this character set for multi-language mail. In IMail, this includes English, Chinese Simplified, Chinese Traditional, French, German, Italian, Japanese, or Spanish.
- English (US-ASCII). For composing e-mail for English-speaking readers, based on the English alphabet.
- Western European (ISO-8859-15). For composing e-mail in French, Italian, German, or Spanish.
- Chinese Traditional (BIG5). For composing e-mail in traditional Chinese.
- Chinese Simplified (GB2312). For composing e-mail in simplified Chinese.
- Japanese (ISO-2022-JP). For composing e-mail in Japanese.
User Options
- Add as Collaboration User. Select to add the user to the collaboration tools that let users share contact lists, calendars, task lists, notes, and free/busy scheduling information.
- Allow Password Change (selected by default). Select to let the user change his/her password in Web Messaging.
- Account Enabled (selected by default). Select to let the user use the e-mail account remotely through POP3 or IMAP4. You can clear this option to disable the account without changing the user's password or removing them from the domain.
- Access Information Services. (selected by default). Select to let the user modify his/her LDAP attributes (name, address, organization, etc.).
Caution: Clearing the Access Information Services check box permanently deletes the user's information from the LDAP database and prevents distribution of user information via the IMail LDAP service. There is currently no method available to hide information within an OpenLDAP database, except to use this option to clear user information. If you want to show LDAP information for this user after clearing this option, you must add the LDAP information back into the user information.
- Access LDAP Attributes. Select to allow user to update LDAP user information (name, address, organization, etc.).
- Allow Web Calendaring. Controls access to Web Calendaring when using Web Client. Unchecking this will turn off the Web Calendaring link in the Web Client folder tree.
- Allow Use of Ipswitch Instant Messaging. (Only present if Ipswitch Instant Messaging is installed). Select to let the user have access to Instant Messaging. Clear the check box to disable the user's access.
- Add as Ipswitch Instant Messaging User (selected by default). Select to give the user access to Ipswitch Instant Messaging. This option is only available if Ipswitch Instant Messaging Server is installed and the Enable Instant Messaging option is selected in the Domain Properties. For more information, see Setting Domain Properties.
- Allow Web Access. Select to let a user access his/her IMail Web Messaging client and IMail Web Calendaring.
- Allow Microsoft Exchange ActiveSync®. (Not set by default) Enables a user with a mobile device to synchronize using ActiveSync® to their web client information for e-mail, contacts and calendars.
Outlook synchronization is also capable, but requires installing the WorkgroupShare Client. This enables synchronizing e-mail, contacts, calendars, notes, and tasks with mobile devices.
Disabling this feature at the User Property level will disable synchronization for only the specified user.
See the Mobile Synchronization Setup for more client help.
Note: Disabling Exchange ActiveSync® at the User Property Level will disable mobile synchronization for only the specified user.
Tip: For a single user to begin using Microsoft Exchange ActiveSync® there are 3 levels that require Microsoft Exchange ActiveSync® to be enabled: 1) System level, 2) Domain level (see Domain Properties) and 3) the User level (See User Properties).
- List Administrator Permissions (cleared by default). Select to let a user add, modify, or delete any list server mailing list on the mail domain(s) he or she has list admin permissions to.
- Domain Administrator Permissions (cleared by default). Select to let a user add, modify, or delete users and aliases (except program aliases) on the mail domain (host) he or she has domain administrator permission to. Domain administrators also have List administrator permissions.
- System Administrator Permissions (cleared by default). Select to let a user have full administration capabilities with all IMail features and options. System admins have Domain admin and List admin permissions.
Lists and Group Aliases
Adding to Lists and Groups
- Subscribe to Lists. Select the domain's list(s) from the list box to which the user wants to subscribe.
- Add to Group Aliases. Select the domain's group alias(es) from the list box to which the user wants to belong.
Save. Click Save to save changes.
Cancel. Click Cancel to exit without saving changes.
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