Public Folders

The Public Folders page allows you to manage public access and sharing in Calendar, Contacts, Mail, Notes, and Tasks. It allows you to add (create), update, delete, or view public folders. Public folders are folders that are made available to selected users and groups, and are an effective way to collect, organize, and share information with other people. You can use them to store items, such as calendars, contacts, tasks, etc., which are shared by two or more people.

Note: Web client will only display shared contacts and calendars.

A useful example of a public folder is a public contacts folder, where all specified staff will have access to the organization- wide list of contacts. Another example is a public calendar, which lets all staff know when a meeting room is available or in use. When you create a public folder and give, minimally, read access to a user, the folder will appear in the user's calendaring tool the next time they synchronize.

Folder Name. This column displays existing public folders.
Type. This column displays the type of public folder corresponding to the folder name -- either Calendar, Contacts, Mail, Notes, or Tasks.

Add. Click this button to create a new public folder. the Folder Properties page to add a new folder. After user/group information is entered into the text boxes and saved, the new folder information appears on the Public Folders page.

Delete. Select a check box next to a folder you want to delete, then click this button to delete the folder.

Related Topics

Select Users and Groups Folder Access

Granting Access to Public Folders