System Default User Settings

How to get here

The System Default User Settings are default values when creating new user accounts.

• Maximum Mailbox Size. (Unlimited is default value) In the list box, click select Specify size and enter the default maximum size (in bytes, KB, MB, or GB) of all the mailboxes in each user account or select Unlimited mailbox size for each user.

  The following will occur when a users mailbox is over the Max Mailbox Size:

  • All new incoming mail will no longer be received, they will get bounced.
  • New messages can still be sent.
  • Other users sending messages to a users full mailbox will receive a postmaster message stating the user's mailbox is exceeding the allowed limit.
  • When users mailbox is below the Max Mailbox Size, it will begin receiving mail again.

    Important: If you set a size limit for mailboxes, then by default the Disk Space Indicator will be displayed when users log into the Web client. To turn it off, see Managing the Client Disk Space Indicator.

    Note: When the Maximum Mailbox Size value is set to a value other than Unlimited in the user settings, it will override the e-mail domain's default settings. In this case, the unlimited value is no longer unlimited for the domain default settings. For more information, see Adding a New IMail User.

• Maximum Mailbox Messages. (Unlimited is default value) Enter the default maximum number of messages allowed in each user's mailbox.

  Note. When the Maximum Mailbox Messages value is set to a value other than Unlimited in the user settings, it will override the e-mail domain's default settings. In this case, the unlimited value is no longer unlimited for the domain default settings. For more information, see Adding a New IMail User.

• Encoding. Default message encoding used for sending messages. Default setting is Unicode (UTF-8).
  • Unicode (UTF-8).  Choose this character set for multi-language mail. In IMail, this includes English, Chinese Simplified, Chinese Traditional, French, German, Italian, Japanese, or Spanish.  
  • English (US-ASCII). For composing e-mail for English-speaking readers, based on the English alphabet.
  • Western European (ISO-8859-15). For composing e-mail in French, Italian, German, or Spanish.
  • Chinese Traditional (BIG5). For composing e-mail in traditional Chinese.
  • Chinese Simplified (GB2312). For composing e-mail in simplified Chinese.
  • Japanese (ISO-2022-JP). For composing e-mail in Japanese.
• Add as Collaboration User (selected by default). Select to create a collaboration user for Workgroupshare to allow synchronization with Outlook.
• Allow Password Change (selected by default). Select to let the user change his/her password in Web Messaging.
• Account Enabled (selected by default). Select to let the user use the e-mail account remotely through POP3 or IMAP4. You can clear this option to disable the account without changing the user's password or removing him/her from the domain.
• Access Information Services (selected by default). Select to make the user's LDAP information available in the LDAP database.

  Caution: Clearing the Access Information Services check box permanently deletes the user's information from the LDAP database and prevents distribution of user information via the IMail LDAP service. There is currently no method available to hide information within an OpenLDAP database, except to use this option to clear user information. If you want to show LDAP information for this user after clearing this option, you must add the LDAP information back into the user information.  

• Access LDAP Attributes (selected by default). Select to let the user modify his/her LDAP attributes (name, address, organization, etc.).
• Allow Web Calendaring. Select to let a user access IMail Web Calendaring.
• Allow Use of Ipswitch Instant Messaging (not selected by default). Select this check box to allow the user access to Instant Messaging.
• Add as Ipswitch Instant Messaging User (selected by default, if IMail User DB is in use). Select this check box if the user should also be added to the Instant Messaging DB. If Instant Messaging is set to use the IMail User Database the check box will be automatically set and grayed.
• Allow Web Access. Select to let a user access his/her IMail Web Messaging client and IMail Web Calendaring.
• Allow Microsoft Exchange ActiveSync®. (Not set by default) Enables a user with a mobile device to synchronize using ActiveSync® to their web client information for e-mail, contacts and calendars.

  Outlook synchronization is also capable, but requires installing the WorkgroupShare Client. This enables synchronizing e-mail, contacts, calendars, notes, and tasks with mobile devices.

  Disabling this feature at the User Property level will disable synchronization for only the specified user.

  See the Mobile Synchronization Setup for more client help.

  Note: Disabling Exchange ActiveSync® at the User Property Level will disable mobile synchronization for only the specified user.

  Tip: For a single user to begin using Microsoft Exchange ActiveSync® there are 3 levels that require Microsoft Exchange ActiveSync® to be enabled: 1) System level, 2) Domain level (see Domain Properties) and 3) the User level (See User Properties).

  Note: Disabling Exchange ActiveSync® at the System Default User Setting level only affects new domains being created. A new domain will have the Domain Default User settings with Exchange ActiveSync® disabled, which will disable all new users on the new domain from using ActiveSync®.

• List Administrator Permissions (cleared by default). Select to let a user add, modify, or delete any list server mailing list on the mail domain(s) he or she has list administrator permissions to.
• Domain Administrator Permissions (cleared by default). Select to let a user add, modify, or delete users and aliases (except program aliases) on the mail domain (host) he or she has domain administrator permission to. Domain administrators also have List administrator permissions.
• System Administrator Permissions (cleared by default). Select to let a user have full administration capabilities with all IMail features and options. System administrators have Domain administrator and List administrator permissions.

Save. Click to save your settings.