Adding Rule for Lists

How to get here

Use the Rule Settings page to add new rule conditions, edit rule conditions, delete conditions, move rule condition evaluation priority up or down, add rule conditions, and set actions to take on a message that matches the rule condition criteria.

After you create a rule condition, the new Rule is placed at the bottom of the Rules list. Rules are identified in the list by their sequence in the list, for example (Rule 1, Rule 2; etc.).

Rule Name

• Domain Name (Official Host Name or OHN ). The current domain name used to address mail to the users on the mail domain is displayed. For example, company.com is the domain name in the address john.public@company.com.
• List Name. The current list the new rule is being set under.
• Rule Name. Enter the name for the rule.

Conditions   

Use conditions from an external file. Select to use an external file that includes rule conditions. For more information, see Storing Search String in an External Text File.

Use conditions from this table. Select to use rule conditions set from the options on the Rule Settings page.

• Field. Displays the message field that is filtered: From Address, To, Subject, Sender, Body, or Header.
• Comparison. Displays Contains when the delivery rule filter messages contain the search text. Displays Does Not Contain when the delivery rule filter message does not contain the search text.
• Search Text. Displays the search text that is used in the rule condition.
• Match Case. Displays Yes or No to indicate whether the search text must match the text case used in the Search Text condition.
• Add Condition... Click Add to create a new rule condition.

  To add more than one condition to a rule, create the first condition, then click:

  • Add AND/OR... to create the second condition as you did the first. For more information, see Adding Multiple Conditions to Rules.

    Note: The Add Condition button will only display on a new rule with no conditions, and after an AND/OR has been created.

    NOTE: Be aware, that a rule can not be saved when an AND/OR exists without a condition.

• Edit. Select a condition and click Edit or double click to modify a condition.
• Delete. Select a condition that you want to delete from the Conditions list, then click Delete to delete the condition.
• Move Up. Select a condition and click Move Up to move the condition processing order to a higher priority for e-mail filtering. Conditions are processed in the order in which they appear in the Conditions list.
• Move Down. Select a condition and click Move Down to move the condition processing order to a lower priority for e-mail filtering. Conditions are processed in the order in which they appear in the Conditions list.

Action

• Action Type. Select an action to take if a rule traps a message that meets the rule criteria:
  • Move to Mailbox. Moves the message to the user's mailbox specified in the Target box. If the mailbox does not exist, it is created. The default mailbox is "bulk". A POP3 user will see this mailbox only if he logs on to this mailbox using the format userid-mailbox. By default, if nothing is entered into the text box, messages meeting the rule criteria will be sent to the user's Main mailbox.
  • Forward to Address. Forwards the message to an e-mail address. Enter an e-mail address to forward mail to in the Target box. You must enter the full e-mail address, such as Mary@domain1.com .  
  • Delete. Immediately deletes the message.
  • Copy. Delivers the message to its intended recipient as well as copies it to an additional address that you specify in the Target box.
  • Bounce. Sends the message back to the sender without being processed.
• Target. Enter the name of the user's mailbox or e-mail address to forward the message to that matches the rule condition criteria. If you enter a mailbox that does not exist, one is created. A POP3 user will see this mailbox only if he logs on to this mailbox using the format userid-mailbox. By default, if nothing is entered in the text box, messages meeting the rule criteria are sent to the user's Main mailbox.

Save. Click Add to save changes.

Cancel. Click Cancel to exit without saving changes.

Related Topics

Inbound Rules for Lists

Overview of Mail Delivery Rules

Adding a Rule Condition

Creating an Outbound Rule for a Host

How Delivery Rules are stored and processed

Delivery Rule Syntax

Storing Search String in an External Text File

Adding Multiple Conditions to Rules